SEQUOIA SKI CLUB
BY-LAWS
ARTICLE I – Name
The name of this club shall be “Sequoia Ski Club” and its members shall be affiliated with the Sierra Council and the Far West Ski Association.
ARTICLE II - PURPOSE
1. The purposes for which the Sequoia Ski Club was formed and is operated and conducted are educational, civic, and snow sports activities. The primary objectives are to promote snow sports and social activities.
2. The Sequoia Ski club may at any time affiliate itself with any other organization for advancement of recreational activities when deemed advisable by the Board of Directors, and voted on by the membership at a general meeting.
ARTICLE III – OFFICERS/DIRECTORS AND DUTIES
1. The Officers and Board of Directors of the Club shall be for the purpose of these Bylaws, one and the same. Their duties and terms are synonymous with those of the Board of Directors or Executive Board.
a. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, and other members duly elected by the general membership.
b. The terms of office shall be for one year; however, the members may serve more than one term not to exceed four consecutive terms in the same office.
c. In April a nominating committee appointed by the president shall select members to be presented to the general membership for the Board of Directors. Nominations from the general membership may be submitted at a date established by the Board of Directors. The nominees receiving the highest number of votes shall serve as directors for the ensuing year.
d. It shall be the duty of the Board of directors to determine policies of the organization and to govern operations of the club.
e. Board meetings shall be called at least once a month at the discretion of the president.
f. Vacancies shall be filled by the President with concurrence of two-thirds of the Board of Directors present at a regular Board of Directors Meeting.
g. When any officer fails to attend three consecutive Board meetings without reasonable cause, the Board may declare such an office vacant and fill the position.
2. Duties:
President – Shall preside at all meetings and shall be ex-officio member of all committees except the nominating and grievance committees; shall appoint a chairperson of special committees under the guidance of these bylaws; shall appoint a representative(s) to the Sierra Council; may call a special meeting of the Board at any time deemed necessary and shall perform such other duties as may be required by the office.
Vice President – Shall assume the duties of the President in his/her absence at meetings and be President for the unexpired term in case of a vacancy in that office. Shall also perform such other duties as may be required by the office.
Secretary – shall keep an accurate record of all meetings, attend to all correspondence and perform other duties required by the office. Minutes should be mailed to board members immediately following all meetings.
Treasurer – It shall be the duty of the Treasurer to collect fees and dues, take care of the financial the matters of the organization (pay bills, prepare financial statements, etc.), pick up mail at the Post Office and distribute to appropriate member, and perform such other duties as may be required of the office.
Membership Director – Shall be responsible for recruiting new members, maintaining records on all members, publishing membership lists, distributing FWSA membership cards to paid members and performing such other duties as may be required by the office.
Social Director – shall be responsible for all social functions and other duties as may be required by the office.
Publicity & Public Affairs Director – shall be responsible for the release of club activities to the public through the media. Shall also perform such other duties as may be required by the office.
Sno-Go Editor – Responsible for publishing and distributing the Sno-Go monthly newsletter, and shall perform such other duties as may be required by the office.
Historian – keeps the club’s scrapbook, appoints someone on each trip or activity to be responsible for taking pictures and material notes of the different activities.
Club Representative – appointed by the President. Coordinates with the Sierra Council and Far West Ski Association and keeps the members informed as to activities. Makes a periodic report to the general and board membership.
Ways and Means Director – responsible for fund raising, club raffles, ski swap, and other duties that may be required by the office.
Trip Director – responsible for making arrangements and activities for alpine skiing trips. Shall collect trip fees from members and deposit funds with appropriate ski areas.
Nordic Director – responsible for making arrangements and activities for cross country skiing.
Race Director – shall promote, organize and conduct all types of races and order suitable trophies and prizes. Shall keep records and results.
Sports Director – responsible for all non-ski sports activities and such other duties as may be required the office.
Past President – is an advisor and consultant to the Board of Directors and shall attend all Board of Director meetings as a non-voting member.
3. Committees:
a. Special committees shall be formed as need arises and selected by the president, upon approval of the Board of Directors present at a regular Board meeting.
b. Special committees shall be dissolved upon completion of special need or allowed to stand in a state of inactivity and reconstituted if anticipated need is contemplated in the immediate future.
c. All committees shall consist of a chairperson and as many members of the general membership as shall be considered necessary by the chairperson.
d. Each committee, through its chairperson, shall report periodically during the year as the Board may require, either verbally or in writing.
ARTICLE IV – MEMBERSHIP
1. Subject to the approval of the Board of directors any person interested in the purposes of our organization may be come a member by paying the yearly membership fee and adherence to the bylaws of the Sequoia Ski Club.
2. There shall be two types of membership that being an individual membership or a married couple over twenty-one years of age.
3. The minimum membership fee for members shall be set by the Board of Directors.
a. Annual dues are payable at the beginning of each fiscal year. The fiscal year begins July 1st and ends June 30th of the following year.
b. Dues become delinquent after the first membership meeting in October.
4. Each individual membership shall be entitled to one vote.
5. If there is but one candidate for an office, a voice vote may be used.
6. Duly elected officers shall assume the duties of their respective offices after the May elections.
ARTICLE V – MEETINGS
1. General membership meetings shall be scheduled at least once a month from September through May.
a. A meeting shall be held in May shall be for the purpose of presenting the slate of names for the Board of Directors from the nominating committee and the election of officers.
b. Special purpose meetings shall be called at the direction of the President.
c. It shall be the responsibility of the outgoing Board of Directors to transfer information and folders pertaining to their respective offices to the incoming Board. Folders can be submitted to the President upon resignation of dissolution of a committee. The President is responsible then for presenting committee folders to the new Board members unless transfer takes place between incoming and outgoing Board members.
d. For the purpose of conducting a Board of Directors meeting, a quorum shall consist of 50% of the Board.
e. For the purpose of conducting a General Membership meeting, a quorum shall consist of 25% of the general membership.
ARTICLE VI – FINANCES
1. The club funds shall be controlled by the Board of Directors.
a. The annual budget shall be approved by the Board of Directors, to include but not limited to the following.
(1) Annually, at a Board meeting, the newly elected and appointed Board shall specify the purpose and amount of funds to be authorized to the Officers and Directors for the ensuring fiscal year.
b. There shall be no expenditure of funds without approval of the Board, except as otherwise provided in these bylaws.
c. Any other activities not covered by these bylaws to be sanctioned by the Sequoia Ski Club must be approved by the Board.
d. Club funds shall be audited internally once annually by a committee chosen by the President, from the general membership.
e. Club funds can be audited upon written reasonable request by a general member in good standing not to exceed once annually per individual.
2. The disbursement of funds shall be by club check drawn on the recognized banks, requiring at least two signatures as follows:
- By the Treasurer, the President, or the Secretary for expediency.
- Signature cards must be on file with the banks utilized.
- Board confirmation of the ensuing newly elected Directors will require automatically alerting our banking facilities to purge any previous signature cards, both checking and savings accounts of the Sequoia Ski Club and the banks shall further be authorized to accept the new signature cards of present members authorized to conduct business and sign checks. The Treasurer shall be responsible to notify the proper banking facilities with a copy of the minutes and a copy of these bylaws, or a letter, appropriately signed and certified, whichever the banks require.
3. Club funds received shall be deposited promptly in a savings or checking account, whichever is appropriate.
4. Club funds can be invested for maximum benefits to the general membership, but must be voted on and passed by 2/3 a two-thirds majority of all the Board of Directors at a special or regular meeting.
5. In case of dissolution of the club, all funds remaining after debits are paid shall be disbursed by the Board of directors and voted on by written ballot from the general membership, if such membership consists of more than five persons. (See also Sec 1, Art IX)
ARTICLE VII – PARLIMENTARY PROCEDURE
Any point not specifically covered herein shall be governed by Roberts Rules of Order.
ARTICLE VIII
Any proposed amendments to these bylaws will be submitted to the Board of directors and further presented to the general membership for comments and consideration by mail.
a. After reasonable time, the Board of directors shall make appropriate corrections or amendments and submit the formal proposal to the general membership by mail for voting at the next general meeting.
a. The vote and formal change of adoption or defeat shall be announced and read into the record at the next general membership meeting. The simple majority vote shall prevail.
b. This shall not apply to special committees or minor word changes that do not alter the text or to typographic corrections. This shall be at the direction of the Board of Directors.
ARTICLE IX – GENERAL
1. Funds of the Sequoia Ski Club shall not benefit any private membership or members. In the event of the dissolution of this organization, its assets shall be turned over at the discretion of the Board of Directors, to a non-profit organization.
2. General meetings shall not be used as a forum for promoting non ski club business or personal activities. No funds shall be solicited from members of the organization during the meetings except to support authorized club functions. Any suggestions or propositions made during any meetings of the club calling for expenditure of money for other than regular obligations shall be referred to the executive board for review:
3. Expulsion:
a. Should the conduct or attitude of any member at any time be such as to be detrimental to the welfare of the group, such member may be expelled by a two-third vote of the Board of Directors.
b. Before such action may be taken, a written notice shall be given to the member to appear before the Board of Directors at a time and place to be designated, and show cause why such action should not be taken.
Submitted to the General Membership April 19, 2007
Approved by the General Membership.